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A list of to-dos before taking the email hosting plunge

Whether you call it email hosting services, cloud or SaaS email, or just plain email hosting, there are capabilities that you will need to have in place before offloading email.

This month, our experts are going to explore the different options for email outsourcing and put forth a checklist for you to follow if you take the hosting plunge:

  • Can your organization’s current bandwidth support what could be a massive increase as a critical, continually used service is moved off-site? asks Scot Lowe, CIO of Westminster College, in an upcoming column.
  • Did you make sure that your email hosting provider is running the latest version of email software? You’d be surprised that some may not be.
  • Is there data that can be archived before you make the move, so costs are lower?

The latter two questions are posed by Nelson and Danielle Ruest, founders of IT consulting firm Resolutions Enterprises, in an upcoming tip.

The benefits of moving to the cloud will also be touched on by these experts, but Erik Dubovik, vice president of information technology at Audax Group LP, a Boston-based private equity firm, sums up the benefits of email hosting like this: “If you are a smaller business, there is no need today to run your own infrastructure for email. You can get email archiving, email hosting, spam and even mobile device capabilities in the cloud. In the next two to three years, you will see midmarket companies move en masse to the cloud for email and email archiving.”

With all these benefits, there has to be some risks. After all, 75% of businesses’ intellectual property is stored in email. Whether an email hosting provider is better at protecting your IP, or not, is up for debate.

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