Essential Guide

IT project evaluation and portfolio management guide for CIOs

In this CIO Briefing, learn how to apply IT project evaluation and portfolio management strategies in the enterprise.

Introduction

The aim of IT project and portfolio management (PPM) is to align the most pressing initiatives with the proper resources in order to meet organizational goals. But IT project evaluation and portfolio management can be more tricky than it appears, due to competing corporate interests, a dearth of staffing and budget to accomplish project goals, and failings on the part of project managers to sort initiatives into the correct portfolios.

In this guide to IT project evaluation and portfolio management, learn how CIOs can employ project and portfolio management strategies to ongoing IT projects, guiding them seamlessly from concept to completion.

This IT project evaluation guide is part of SearchCIO's CIO Briefings series, which is designed to give IT leaders strategic management and decision-making advice on timely topics.

1Videos-

Project evaluation: Let's go to the videotape

Are your IT project evaluation skills at their peak? Watch these videos and hone your craft.

Video

Video interview: Brian Wernham on agile government projects

Brian Wernham, author of Agile Project Management for government, discusses implementing agile methodologies in the public sector.

Video

E-commerce strategy, client analysis focus help Coach bag sales

Coach has mastered handbag design. Now learn how an e-commerce strategy focused on client analysis helps Coach bag sales and boost brand recognition.

Video

Investing in technology: Setting IT priorities in an uncertain economy

Investing in technology requires IT prioritization skills, especially when the economy is rough. Learn how to invest for success in this video Q&A.

2Project Strategy-

Showcase talent through IT project evaluation and management

As the application division manager for the city of Miami Beach, Fla., Bob Biles knows all about oversight. Every move that his 14 developers make for the 30 departments they serve is documented down to the minute, and while some may cringe when they hear the word transparency, he embraces it.

Not that Biles had a choice in the matter: Several officials have been collared for taking bribes for city projects dating back to 2006, with public outcry leading to new project oversight procedures. Still, Biles saw the accountability mandate as an opportunity to introduce project management best practices that would prove just as beneficial to IT as they would to the project steering committees asking questions about how taxpayer dollars were being spent.

Biles' first move was to the cloud, via a project and portfolio management (PPM) tool by Métier Ltd. that he uses to input his developers' billable project hours and correlate those hours to project buckets based on ITIL v3 project lifecycle phases: service strategy, service design, service transition, service operations and continual service improvement.

Read about how Biles took his talents to South Beach and strategized for PPM success.

Opinion

Project management best practices show off IT talent in Miami Beach

An accountability mandate helps an IT director introduce IT project management best practices that make his staff’s value apparent—and transparent. Continue Reading

Tip

PPM process tips from CIO Niel Nickolaisen

Do you think that project and portfolio management is dead? If you do, it could be your approach that's to blame. Try these tips to breathe some life into your PPM process. Continue Reading

Podcast

Do Agile projects spell trouble for project managers?

Agile expert Joseph Flahiff explains why managing agile projects can make project managers feel as if they're cramming a square peg into a round hole. Continue Reading

News

Joseph Flahiff's tips for on-time project delivery

Pick an agile project management path based on scope, schedule or budget to set project boundaries and keep release dates on track. Continue Reading

3Project Planning-

Keeping your projects on course

Every team can improve project delivery by adapting Lean and Agile methodologies to "lessons learned," even to projects that do not use an Agile approach.

Traditional project management lessons-learned sessions are useless for three key reasons:

  1. The items or problems identified are specific to the team, the project and the technology.
  2. The lessons-learned sessions are held at the end of the project.
  3. If items are not team-, project- or technology-specific, they are so vague as to be useless.

Learn about the problems with each of these approaches in the full tip by expert Joseph Flahiff.

Tip

Project management lessons learned shouldn't be limited to postmortems

Making project lessons learned part of the project management lifecycle through Agile best practices. Continue Reading

Tip

Project evaluation skills a hot commodity

Strong project manager skills can be the key to simplifying project and portfolio management, our tweet jammers say. Continue Reading

News

Tips for better project services delivery

Measure, analyze and standardize for better line-of-business services delivery. Continue Reading

News

PPM strategies shift for 2013

IT budgets will stay flat in 2013, but CIOs are reallocating funds to focus on three transformational and rapid-fire project areas, according to CEB. Continue Reading

4Glossary-

Project evaluation: Some terms to know

Set your projects up for success with this quick PPM terminology refresher.

5Project Setbacks-

Common setbacks in IT project evaluation and management

"Don't you just hate it when something is so obvious you completely overlook it?" asks SearchCIO features writer Karen Goulart. "It happens to everyone. And it happens to happen a lot when it comes to project and portfolio management (PPM), even among those with sound IT project management skills.

"Just ask Gartner analyst Audrey Apfel. She specializes in all the P's -- project management, program management and portfolio management -- and she has some nitty-gritty understanding of the ins and outs of project management skills."

What struck Goulart while watching a live Web chat by Apfel was the not-so-nitty-gritty stuff folks about to embark on projects fail to see and do. If this sounds like you or your organization, Goulart says, "Don't feel judged," but recognize an opportunity for growth.

News

What's fact and what's fiction in Agile practices

Expert Joseph Flahiff explains why Agile practices aren't just about "being fast," and discusses other misperceptions about managing Agile projects. Continue Reading

Tip

Check out these project scope models for the CIO

Project scope statements can help CIOs control initiatives and reach business goals. Find free examples of project scope statement templates here. Continue Reading

Tip

Plan for IT project success with these free templates

An overarching IT strategy is critical to enterprise success. Use these free IT strategic planning templates to craft an effective IT program. Continue Reading

6Quiz-

Project and portfolio evaluation, management quiz for CIOs

The aim of portfolio and project management (PPM) and evaluation is to determine the best timeline for acting upon initiatives in order to boost the bottom line and achieve business goals. As an IT leader, many a CIOs must analyze and nurture technology projects, ensuring that the most profitable and pressing projects get top billing and ample resources.

Do you know enough about effective project and portfolio evaluation in the IT space to keep your organization moving forward? Test your knowledge by reviewing some of our recent news and tips and taking our quiz.

Take This Quiz

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